Procrastination is something that everyone deals with.
Given the fact that this is blog is for the self-employed and online freelancers, it’s a bit surprising to me that some of our most popular posts have been on being more productive and staying disciplined. I have to assume that most of us who work from our computers have some of the worst cases of procrastination of all! 😉
This actually makes a lot of sense. Without a boss hovering over our shoulders, it’s easier for us freelancers and self-employed types to get distracted.
We can’t place too much blame on ourselves though, as the internet offers an unlimited amount of alternatives to doing our work.
Since that’s the case, what are some proven ways to combat procrastination?
Let’s take a look!
1.) Learn to Pre-Commit
What’s the deal with ‘cramming’? Remember your college days, where everyone would practically brag about how they were able to pull off a miracle all-nighter?
The crazy thing is, although cramming is far from optimal in terms of the quality of work that is produced, it is quite useful in getting a fire lit under our asses, isn’t it?
According to a study on procrastination, this last minute hoorah is inspired by the fact that there is no way out. Better yet, this feeling can be controlled (without the worry and paranoia) by ‘pre-committing’ to a task before it’s begun.
There are a couple ways to go about this, depending on the severity of your lethargy.
One of the more extreme (and highly creative) alternatives is a web app called stickK, which allows you to pre-commit to a goal that you must complete by a certain deadline.
Big whoop, how is that going to stop me from procrastinating?
Well, before you can set a goal up, you have to lay down some cash, and if you miss your deadline the money becomes locked and is donated to a charity that you hate!
You can select other options and you don’t have to put in money, but c’mon, go big or go home!
Also, can you honestly think of a better way to get yourself to take action than an impending deadline that will send your hard-earned cash to an organization you despise?
What if you knew that $50 was headed to a place like the Westboro Baptist Church if you don’t get that new wireframe/article/logo finished?
I rest my case!
Two other less dramatic ways to achieve a similar effect are to do the following:
- Write down when and where you will complete a task (students who did this were far more likely to complete assignments)
- Make a public commitment by sharing your plan with a friend or simply emailing someone (“I will have that for you tomorrow by 5pm”). Leave a healthy amount of time for emergencies, but don’t give yourself a week when you really need a day or two.
2.) Set Macro Goals and Micro Quotas
Plans are worthless, but planning is everything.
— President Dwight D. Eisenhower
Motivation is inter-woven with what goals you make as well as the plans you construct to achieve them. Without plenty of reasons to work, you’ll find yourself burned out and lethargic.
In a surprising study on motivation, researchers found that abstract thinking about goals can actually help with discipline. In the most basic sense, “dreaming big” isn’t all that bad advice (though dreaming too much can be harmful, more on that later).
But there’s also the problem of setting up grandiose plans and becoming intimidated by your own lofty expectations. Working alone at home, it’s easy to feel depressed when we aren’t making progress.
Since you don’t want to stop dreaming big, the best way to find a balance is to simply set “macro goals” and “micro quotas.”
Your goals should be the large scale things that you hope to accomplish, that much is obvious. But your quotas are what you must get done everyday to make it happen.
For instance, writer/designer Nathan Barry forced himself to write 1000 words per day come hell or high-water to get his 3 self-published eBooks done.
The quota made each day approachable, and the goal was achieve because of it.
Tim Ferris talks more about why even low quotas work in this video:
Basically, quotas help you take one day (or even hour) at a time, so setting the bar low can actually be beneficial, as it’s what gets you started. At the same time, these quotas shouldn’t impede on your long term goals, which help fuel the fire that keeps your motivation alive.
Micro quotas will help you always keep moving forward. Completely changing your entire work flow today is unrealistic. But you can take one step, like integrating your Highrise account with Bidsketch, to save time and get all your clients and conversations in one place.
3.) Always Hit the Ground Running
Not knowing what to do is often worse than the work itself.
That’s why you should always strive to hit the ground running for new commitments, especially in terms of how you start each and every day.
The night before, create a simple to-do list (forget apps, pen and paper!) that consists of 3 big things that you want to get done, and what work it will entail.
Keep it at your desk for when you sit down, or in your bag if you commute to work, and get it out right away when it’s time to get down to business.
This doesn’t have to be first thing in the morning either, just whenever you start work. It can work whether you’re a night owl or an early bird.
With a clear list of what to work on right now, you won’t have to stare at a long list of obligations that should get done “someday.” This is step one in building your perfect morning routine!
4.) The Redirect Technique
Being too hard on yourself for procrastinating isn’t healthy.
In fact, this study shows that self-blame is definitely counter-productive. The study examined study habits in particular, and had this to say:
“Forgiveness allows the individual to move past their maladaptive behavior and focus on the upcoming examination without the burden of past acts to hinder studying.”
Now, that doesn’t mean you should just give up, but rather that you shouldn’t let the fact that you don’t want to do something make you feel bad.
Hell, if you read books like Daily Rituals, you’ll see that many great writers struggled with their work ethic throughout their entire career.
Instead, you should try to redirect your worst procrastination sessions into anything productive.
For instance, when I just can’t get myself to sit down and write, I will do small tasks that still need to get done, like answering support emails. While this technique can lead to ‘busybody’ work if you aren’t careful, it can also get you in the mood to work during periods where you have to do something.
This research points out that it’s important to evaluate each task to make sure you aren’t engaging in ‘automatic behavior’:
Often our behaviour is robotic. We do things not because we’ve really thought about it, but because it’s a habit or we’re unconsciously copying other people. This type of behaviour can be an enemy of goal striving. Ask yourself whether what you are doing is really getting you closer to your goal.
As long as the task you are redirecting to is still relevant to your goals, (say, finishing up some edits instead of creating a new article), it’s okay to forgive yourself and redirect your behavior.
5.) Identify the 4 Pillars of Procrastination
According to an academic study titled The nature of procrastination, there appear to be 4 pillars of procrastination that influence the population at large.
Identifying which pillar is stopping you from doing a certain task may be helpful in overcoming the initial barrier in getting started. After all, research on the Zeigarnik Effect shows us that getting started really is the toughest part!
Here are the 4 pillars:
- Low task value: Simply put, tasks that we perceive as low value, either in terms of fun or long-term rewards. When a task in unpleasant or boring, we can attempt to tie more enjoyable activities to the task (“I’ll go knock out this project at the coffee shop while I grab my favorite drink”) as this research suggests, or we can forcefully add on artificial elements such as “no turning back” deadlines (as mentioned above).
- Personality: Unfortunately, personality plays a role in procrastination. Some people are just more impulsive than others. The upside is that although it’s hard to control our personality, it is far easier to control our environment. For instance, I love beef jerky, and I will literally stuff my face with it if it is in my cabinets. To keep my binges to a minimum, I put it on a high cabinet that requires a step-ladder to reach it, relying on the annoyance of getting to it rather than my own willpower. For work, I block out distractions by heading to quiet locations (like the library) and restrict myself from time-wasting sites with tools like StayFocusd.
- Expectations: If you expect to complete a task easily, then you are less likely to procrastinate. This pillar is a bit more difficult to hack, but the best trick is to simply realize that the first step is often the most psychologically difficult. It is usually the case that an impending ‘to-do’ will be far less horrific than we imagine it to be, so if we can just commit 5-minutes to trying it out, we can see what it’s really like.
- Goal failure: Fear of failure is a real thing for many procrastinators. This pillar really has to do with being confident in your abilities. For a more extensive take on that subject, I recommend this article on Inc, as well as this one on NerdFitness.
6.) Do the “Right” Kind of Fantasizing
Fantasies about the future are generally okay to have and are all in good fun.
But excessive fantasizing has been proven to be a goal killer and a huge reason people procrastinate (it tends to tie in with perfectionism).
According to this study on motivation and fantasies, when you ‘build castles in the sky’ you may be sabotaging real, obtainable goals. The researchers tested subjects on how commonplace fantasizing about their future was, and followed up on their performance on a number of categories.
Take those subjects looking for a job. Those who spent more time dreaming about getting a job, performed worse. Two years after leaving college the ‘dreamers’:
- had applied for fewer jobs,
- had been offered fewer jobs,
- and, if they were in work, had lower salaries.
But we also know that positive visualizations can be motivating and inspire us to push ourselves, so what’s missing?
According to this study from the UCLA, the mistake is in what we visualize. Researchers found that those participants who engaged in visualizations that included the process of what needed to be done to achieve the goal (ex: fantasizing about learning another language, and visualizing themselves practicing every day after work) were more likely to outperform their peers.
There were two reasons the visualization the process worked:
- Planning: visualizing the process helped focus attention on the steps needed to reach the goal.
- Emotion: visualization of individual steps led to reduced anxiety.
For example, next time you need to send out a proposal, first visualize how you want to do it, including each step. Then, fill out a worksheet like this social media worksheet, complete the next step, and so on.
So don’t fret your day dreams, just make sure you’re not solely focusing on the rewards of the “good life” without remembering the very doable steps that are necessary to make it happen!
Go Get Em’, Sport
“No fear. No distractions. The ability to let that which does not matter truly slide.”
Wise words from the notorious Fight Club, and a final lesson on procrastination that I’d like to impart.
For many of us, procrastination comes from an overload of obligations. Our ability to say “no” to things that aren’t really moving us towards our goals is a tough skill to learn, but since it becomes impossible to tackle difficult tasks when we’re suffocating under a bunch of meaningless obligations, it’s necessary that we acquire it.
Productivity requires radical elimination. It may seem selfish, but you’ve got to take care of yourself before you can take care of anyone else!